Paper Submission

  • SpeD 2021 adheres to the IEEE paper formatting guidelines. When preparing your paper submission, please follow the IEEE template guidelines, along with the IEEE Author Ethics Guidelines. If you choose the Word version of the template, be sure to use the latest version of the Microsoft Office Suite.
  • Papers for the SpeD 2021 proceedings should have 5 or 6 pages (including references).
  • The papers should be submitted in PDF file format, the only accepted format for submission. Papers have to be submitted via online paper submission system.

Camera ready guidelines

SpeD 2021 adheres to the IEEE paper formatting guidelines. When preparing your camera ready submission, please follow strictly the IEEE guidelines. By failing to do so, we risk having your paper refused for publishing in the IEEE Xplore Digital Library.

To successfully create your camera ready paper, please follow the steps below:

  1. Use the latest IEEE templates available here: Manuscript Templates for Conference Proceedings.
  2. You need to include in your paper, at the bottom of the first page, the appropriate IEEE copyright notice. Select which of the following applies to your particular case:
    • For papers in which all authors are employed by the US government, the copyright notice is:
      U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
      978-1-6654-2786-9/21/$31.00 ©2021 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is:
      978-1-6654-2786-9/21/$31.00 ©2021 European Union
    • For all other papers the copyright notice is:
      978-1-6654-2786-9/21/$31.00 ©2021 IEEE
  3. Address the reviewers’ recommendations sent to you via the notification email.
  4. Proofread your paper thoroughly as no further revision will be possible after submitting the camera ready. The paper will appear in the proceedings as is.
  5. Build your PDF file and check the IEEE formatting using the IEEE PDF eXpress tool. A special section was created for SpeD 2021. This step ensures your PDF conversion (or checking) to an approved IEEE Xplore Digital Library format and is mandatory. Follow the steps:
    • you may access IEEE PDF eXpress here:;
    • login or create a new account using as Conference ID: 53181X;
    • upload your PDF and follow the instructions. Correct any potential errors and resubmit the PDF until the validation is successful. A specific tag will be added to the PDF mentioning that is IEEE PDF eXPress validated;
    • please note that any additional changes after IEEE PDF eXpress conversion or PDF checking, may invalidate the IEEE Xplore compatibility.
  6. Submit the IEEE PDF eXpress validated version of the camera ready paper through the online paper submission system.
  7. SpeD 2021 uses the IEEE Electronic Copyright Form (eCF) submission system. Soon after submission and validation of the final camera ready paper, each primary author will receive and automatic e-mail from eCF. This email will provide the authors with a link to the online eCF form wizard, as well as a unique login name and password to access their own copyright forms. When an author completes the online copyright transfer process and submits the form, he/she will receive an automated confirmation email letting him/her know that the transfer has been completed successfully. Please contact the conference webmaster, if the eCF email did not arrive in your inbox after the final camera ready deadline.

Page last updated: 10.09.2021